Intern – Admin Assistant

Job Title: Administrative Assistant Intern

Department: Administration

Reports To: HR Manager / CEO

Job Summary

OLY Printing & Packaging is seeking a knowledgeable and experienced Printing Specialist to join our Printing and Packaging Department. The Printing Specialist will oversee the entire printing process, from prepress preparation to the final production of high-quality printed materials. This role requires expertise in various printing techniques, meticulous attention to detail, and the ability to manage projects efficiently to meet client expectations.

Key Responsibilities

1. Administrative Support:-Assist management and staff with daily administrative tasks, including document preparation, filing, and internal communication.
2. Office Coordination:-Support office organization, help monitor office supplies, and assist with coordination with vendors and service providers.
3. Document & Record Management:-Help maintain organized digital and physical files, templates, and records; assist in preparing basic reports and letters.
4. Scheduling & Meetings:-Support meeting scheduling, calendar coordination, and preparation of meeting materials when required.
5. Communication Handling:-Assist in answering phone calls, welcoming visitors, and managing incoming and outgoing correspondence professionally.
6. HR & Finance Support:-Support employee file organization, attendance follow-up, basic data entry, and preparation of documents for HR and Finance teams.
7. Travel & Logistics Assistance:-Help with staff travel coordination, small office errands, deliveries, and event arrangements.
8. Policy & Process Support:-Learn and follow company policies and assist in implementing administrative procedures.

Required Qualifications

1. Education: Diploma or Bachelor’s degree (or currently enrolled) in Management, Business Administration, Secretarial Science, or a related field.
2. Experience: No prior work experience required; internship or office exposure is an advantage.
3. Technical Skills: Basic computer skills; familiarity with Google Workspace and Microsoft Office. Willingness to learn ERPNext is required.
4. Communication Skills: Basic verbal and written communication skills with a professional attitude.
5. Personal Attributes: Willingness to learn, reliability, good organization skills, confidentiality, and a positive attitude.

Internship Details

1. Work Environment: Office-based, collaborative setting
2. Duration: Internship is based on performance
3. Work Hours: Full-time

Benefits of the Internship

1. Practical workplace experience
2. Training in ERPNext and office systems
3. Professional skill development
4. Certificate of completion
5. Opportunity for future employment based on performance

Application Process

Interested candidates should visit oly.et/jobs and click “Apply Now” to submit their application.

Only shortlisted candidates will be contacted.

About OLY Printing & Packaging:

OLY is a leading multi-service company with operations in Addis Ababa and Mekelle. We specialize in branding, design, printing, packaging, import/export, and software development. With a commitment to innovation and quality, we deliver customized solutions to meet the diverse needs of our clients.