Admin Assistant

OLY · 3 weeks ago
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Location
Headquarter - Addis Ababa
Department
Management
Employment Type
Full Time

Job Title: Admin Assistant

Department: Management

Reports to: Executive Assistant

Job Summary:

OLY is seeking a reliable Admin Assistant to support day-to-day administrative and clerical operations. Working under the Executive Assistant, this role keeps documentation, records, and office logistics organized and running smoothly, freeing up the Executive Assistant to focus on higher-level coordination for the Executive Director.

Key Responsibilities:

  1. Document & Filing Management: Organize and maintain physical and digital company records and files.
  2. Office Supplies & Logistics: Track office supply inventory and place restock orders as needed.
  3. Data Entry Support: Enter and maintain administrative records accurately in the ERP system.
  4. Correspondence Support: Assist with drafting, sending, and filing routine correspondence.
  5. Scheduling Support: Assist the Executive Assistant with calendar and meeting logistics as needed.
  6. Visitor & Front-Office Support: Greet visitors and handle basic front-office inquiries.
  7. General Administrative Support: Assist other departments with administrative tasks as directed.

Required Qualifications:

  1. Education: Diploma in Business Administration, Office Management, or a related field.
  2. Experience: Prior administrative or clerical experience preferred; entry-level candidates with strong organizational skills will be considered.
  3. Technical Skills: Proficient with standard office software; able to learn OLY's ERP system.
  4. Knowledge: Basic understanding of office administration procedures.
  5. Interpersonal Skills: Clear communication, reliability, and a professional, helpful manner.
  6. Attention to Detail: Accurate record-keeping and consistent follow-through on assigned tasks.

Working Conditions:

  1. Work Environment: Office-based.
  2. Work Tools: OLY's ERP system and standard office software.
  3. Work Hours: Full-time, 08:30–17:00, Monday–Friday.

Benefits of Joining OLY:

  1. Entry point into OLY's administrative track, with room to grow.
  2. Hands-on exposure to company operations and the ERP system.
  3. Collaborative, team-oriented work environment.

Application Process:

Interested candidates can apply through OLY's careers page. Please submit your application for consideration — shortlisted candidates will be contacted for interviews.

About OLY:

OLY is a printing, design, and packaging company based in Ethiopia, currently focused on rebuilding its production and sales operations for long-term, sustainable growth.