Executive Assistant

Job Title: Executive Assistant

Department: Management

Reports to: Executive Director

Job Summary:

OLY is seeking an organized, reliable Executive Assistant to support the Executive Director directly. This role keeps the Executive Director's schedule, information flow, and records current — relaying time-sensitive updates between departments, tracking incoming reports, and handling documentation — so nothing that needs the Executive Director's attention gets lost or delayed.

Key Responsibilities:

1. Calendar & Meeting Management: Manage the Executive Director's schedule and coordinate meetings across departments.
2. Report Tracking: Track incoming weekly and monthly department reports (cash flow, sales, production, etc.) and flag anything late.
3. Cross-Department Communication: Relay time-sensitive information between departments and the Executive Director accurately and promptly.
4. Meeting Notes & Follow-Up: Take notes in meetings and track follow-up items to completion.
5. Documentation Support: Maintain records related to company goals, scorecards, and performance reviews.
6. Confidential Information Handling: Handle sensitive financial and HR information with discretion.
7. Correspondence Management: Draft and manage routine correspondence on the Executive Director's behalf.
8. Administrative Coordination: Support office administration and logistics as needed.

Required Qualifications:

1. Education: Diploma or Bachelor's degree in Business Administration, Management, or a related field.
2. Experience: Prior experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role preferred.
3. Technical Skills: Proficient with standard office software; ability to learn and work daily in an ERP system (ERPNext experience is a plus).
4. Knowledge: General understanding of business operations and administrative best practices.
5. Interpersonal Skills: Excellent written and verbal communication; discreet and trustworthy with confidential information.
6. Attention to Detail: High level of accuracy and organization in scheduling, tracking, and documentation.

Working Conditions:

1. Work Environment: Office-based, with hybrid arrangement available upon the Executive Director's approval.
2. Work Tools: All work processes managed through OLY's ERP system.
3. Work Hours: Full-time, 08:30–17:00, Monday–Friday.

Benefits of Joining OLY:

1. Direct exposure to company-wide operations, working closely with the Executive Director.
2. Career growth opportunities as OLY's structure and systems develop.
3. Collaborative, team-oriented work environment.

Application Process:

Interested candidates can apply through OLY's careers page. Please submit your application for consideration — shortlisted candidates will be contacted for interviews.

About OLY:

OLY is a printing, design, and packaging company based in Ethiopia, currently focused on rebuilding its production and sales operations for long-term, sustainable growth.