Financial reports: P&L, balance sheet, trial balance

OLY ERP builds your financial reports directly from submitted documents. There is nothing to prepare by hand. Use these reports for management meetings, the bank, auditors and tax planning.

Before you start

• You need the Accounts User or Accounts Manager role.
• Complete the month-end checklist first, so the figures are final.
• Your Fiscal Year is set up by your consultant. In Ethiopia it usually runs from about 8 July to 7 July, unless your company chose otherwise.

Steps

1. Go to Accounting in the sidebar. Scroll to Financial Statements, or type the report name in the search bar.
2. Select the Company.
3. Choose the period. Most reports offer Filter Based On: Fiscal Year or Date Range. Select the Fiscal Year, for example 2026-2027, or a date range such as 2026-09-01 to 2026-09-30.
4. Choose the Periodicity (Monthly, Quarterly, Half-Yearly or Yearly) where offered. Monthly shows one column per month.
5. Read the report. Click an amount or account name to open the General Ledger behind it.
6. To export, open the menu (three dots) and choose Export. To print or save as PDF, click Print or PDF.

The main reports

Good to know

• Reports show only submitted documents. If a figure looks low, look for drafts.
• If the Balance Sheet shows a "Provisional Profit / Loss" line, the year has not been closed yet. That is normal until the Period Closing Voucher is made.
• For a report on a different date range, change the filter; you do not need a new report.
• Give management read access through a role instead of sharing your login. Ask your system admin.
• Your accountant should check the Trial Balance before any report leaves the company.

Related

• Month-end checklist
• Chart of accounts
• Print, email and export documents and lists
• Roles: who can do what