Run the monthly payroll
A Payroll Entry makes a Salary Slip for every employee in one run. When you submit the slips, OLY ERP posts the salary cost, pension and income tax to your accounts.
Before you start
- Attendance for the month is complete and checked. See Attendance.
- All leave applications for the month are approved or rejected and submitted.
- New employees have a submitted Salary Structure Assignment. Leavers have a Relieving Date.
- Overtime and one-off amounts are entered as Additional Salary.
Ethiopian month dates
Most Ethiopian companies pay by Ethiopian month. Each month has 30 days. You enter the matching Gregorian dates as the start and end date. Examples:
| Ethiopian month | Start Date | End Date |
|---|---|---|
| Meskerem 2019 | 2026-09-11 | 2026-10-10 |
| Tikimt 2019 | 2026-10-11 | 2026-11-09 |
| Hidar 2019 | 2026-11-10 | 2026-12-09 |
Check the dates with a calendar converter every time. A wrong month gives wrong pay for everyone.
Pagume has only 5 days (6 in a leap year). Agree with your consultant before the first Pagume how you pay it. Do not run it as a normal month without checking: a monthly structure may pay a full month's salary for 5 days.
Steps
- Go to Payroll > Payroll Entry > + Add Payroll Entry.
- Check the Company, Currency (ETB) and Payroll Payable Account.
- Set Payroll Frequency to Monthly. Enter the Start Date and End Date of the Ethiopian month. Set the Posting Date.
- If you pay branches or departments separately, set the Branch or Department filter.
- Click Save, then Get Employees. Check the number of employees is right.
- Click Create Salary Slips. Draft slips are made for everyone.
Review the slips
- Open the Salary Slip list, filtered by this Payroll Entry. Check for each person: Payment Days, Absent Days, Leave Without Pay, earnings, pension, income tax and Net Pay.
- If a slip is wrong, fix the cause (attendance, leave, assignment or Additional Salary). Then open the draft slip and click Save to recalculate it.
Submit and pay
- When all slips are right, open the Payroll Entry and click Submit Salary Slip. The salary cost is posted to the accounts.
- After you pay the bank, click Make Bank Entry on the Payroll Entry to record the payment from your bank account. Your accountant checks the entry.
Example
On 2026-11-10 Meron runs Tikimt 2019 for Example Foods PLC with Start Date 2026-10-11 and End Date 2026-11-09. Get Employees finds 58 people. Selam checks the slips. Abebe shows 2 Absent Days, which match his attendance. Meron submits and pays.
Good to know
- Do not submit until HR and the accountant have both checked the drafts. Correcting a submitted slip is much more work.
- If you must correct a submitted month, talk to your accountant and your consultant first.
- Employees without a Salary Structure Assignment are not picked up. Check the count.