Glossary

This list explains common OLY ERP words in plain language. Use it when a field name or document type is new to you.

Term	Meaning
Amend	Make a new draft copy of a cancelled document to correct it. The copy gets a number like `SINV-2026-00012-1`.
Batch	A group of an item made or received together, often with one expiry date.
Cancel	Make a submitted document invalid and reverse its stock and accounting entries. The record stays.
Chart of Accounts	The list of all accounts your company uses, such as Cash, Sales and VAT Payable.
Company	Your legal business in the system, with its name, TIN, address and default accounts.
Credit Note	A Sales Invoice marked Is Return that reduces what a customer owes.
Customer	A person or business you sell to.
Debit Note	A Purchase Invoice marked Is Return that reduces what you owe a supplier.
Delivery Note	The document that records goods leaving your warehouse to a customer.
Draft	A saved document that is not final. It does not change stock or accounts yet.
Fiscal Year	Your company's accounting year, with a start and end date.
Item	A product, raw material or service you buy, make or sell.
Journal Entry	A manual accounting entry, for example for depreciation or corrections.
Letter Head	The logo, company name and address printed at the top of documents.
Payment Entry	Records money received from a customer or paid to a supplier.
Price List	A set of prices for selling or buying, for example "Wholesale" or "Retail".
Print Format	The layout used to print or email a document.
Purchase Invoice	The supplier's bill, recorded in your system.
Purchase Order	Your order to a supplier, with items, quantities and prices.
Purchase Receipt	Records goods received from a supplier into your warehouse.
Quotation	A price offer to a customer.
Role	A set of permissions that decides what a user can see and do.
Role Profile	A group of roles for one job, for example "Store Keeper".
Sales Invoice	The bill you give a customer, with VAT.
Sales Order	A confirmed order from a customer.
Stock Entry	Moves stock between warehouses, issues it to production, or receives finished goods.
Submit	Make a document final. It is locked and stock and accounts are updated.
Supplier	A person or business you buy from.
Warehouse	A place where stock is kept, for example "Raw Materials" or "Finished Goods".
Workspace	A page in the sidebar that groups the links for one area, such as Selling or Stock.

OLY ERP Docs

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