Produce with a work order

A Work Order tells the factory to make a quantity of one product, using one BOM. It tracks what materials were issued, what was produced and what is still to come.

Before you start

• The product has a submitted, default BOM.
• The materials are in stock in the store, or will arrive before the run.
• Your consultant has set the default Work-in-Progress Warehouse and Target Warehouse for production.

Steps

1. Plan the run

1. Go to Manufacturing > Work Order and click + Add Work Order.
2. In Item To Manufacture, choose "Corn snack 50 g, cheese". The BOM No fills in from the default BOM.
3. Enter Qty To Manufacture, for example 4,800 (100 cartons).
4. Check the warehouses: Source Warehouse (where materials come from), Work-in-Progress Warehouse ("Work In Progress - EF") and Target Warehouse ("Finished Goods - EF").
5. Enter the Planned Start Date.
6. Check the Required Items table. OLY ERP has worked out the materials from the BOM.
7. Click Save, then Submit. The status is Not Started.

2. Transfer materials to the line

1. On the submitted work order, click Start.
2. Confirm the quantity to transfer for. OLY ERP opens a Stock Entry of type Material Transfer for Manufacture.
3. Abebe checks each row: item, quantity, source warehouse and batch. Change a batch if he is picking a different lot.
4. Click Save, then Submit. Materials move to "Work In Progress - EF". The work order status becomes In Process.

3. Finish production

1. When the run is done, open the work order and click Finish.
2. Enter the quantity actually produced, for example 4,750 packs.
3. OLY ERP opens a Stock Entry of type Manufacture. It shows the materials used (from Work In Progress) and the finished good row (into Finished Goods).
4. Check the finished good row: quantity and batch. Check any scrap rows.
5. Click Save, then Submit. Stock of finished packs goes up and materials go down.

Partial production

You do not have to finish the whole quantity at once.

• Click Finish with the quantity made so far, for example 2,400 on day one. The status stays In Process.
• Click Finish again for the rest on day two. When Manufactured Qty reaches Qty To Manufacture, the status becomes Completed.
• If you will not make the rest, use Status > Stop (can be re-opened) or Status > Close (final).

Good to know

• Always use Start and Finish on the work order. A plain stock transfer is not linked to the work order.
• If you issued more material than you used, return it to the store before you close the work order. Ask your consultant how your setup handles leftovers.
• If the BOM has operations, OLY ERP also creates Job Cards. Each step on the line is recorded on its Job Card.
• A work order linked to a Sales Order shows the customer it is for. You can create it from the sales order.

Related

• How production works in OLY ERP
• Batches, expiry and traceability for produced goods
• Recipes: bill of materials (BOM)